Project Board minutes



Terms of Reference
6 March 2001
19 June 2001
3 October 2001, Reports
14 May 2002, First Business Planning meeting
26 March 2003
2 May 2003, Business Planning Meeting
25 June 2003
10 October 2003



Minutes of June 25, 2003   

Present:
Peter Massini (EN)
Andrew Bedford (London Boroughs Biodiversity Forum, LB Islington)
James Farrell (GLA) Chair
Chair Jenny Scholfield (LWT, Management Working Group)
John Archer (GLA, Records Centre Group)
William Moreno (LBP)
Project Officer Mike Fitt (Royal Parks)
Mike Fitt (Royal Parks)
Jan Hewllett (GLA, Funding Strategy Group) 

The group debated the main issues reflected in the consultation round, and summarised for the Project Board meeting of 26 March 2003.


Staff

Marketing Officer - The title should be changed to Promotion and Funding Officer. The job description given in the current draft was considered to be OK. Action William to edit wording in Business Plan.

Project Officer - The current posts funding for Project Officer will have ended by the second year of the Business Plan. Once in place, the Director should decide staff composition.

Action: none

Business Development Post
This was considered to be a contracted piece of work, rather than an employee post. This should be reflected in the financial projections as well as any additional costs associated with obtaining formal status such as solicitors fees etc.
Action: Chris to provide figures for William to incorporate into Business Plan.
Action: William to contact Tim Chapple (TEP) to obtain contact details of consultants specialising in this work. James also to provide contacts.
Action: William to send proposal and Business Plan to consultant soon, to estimate cost of work (depending on outcome of records centre discussions).

Mayor's Strategy
Action: Alister Hayes to draft paragraph on Community Strategies to be included in the plan.
Action: Re-wording to emphasise the BAP delivers 'parts' and 'elements' of the Mayor's Biodiversity Strategy.

Funding
The plan should indicate minimum suggested figure per sector i.e. £2K Environmental Non-Statutory Organisations.
Action: William to update financial information and circulate to group. The plan should also show clearly where in kind contributions would be acceptable (ie for quantified contributions such as office space, overheads, consultancy work etc). The group agreed that the percentage breakdown by sector was a reasonable estimate. The group also pointed out the members of London First, not London First itself, could make a financial contribution. However it was agreed that the signatories of the MOU and other members of the Partnership's core groups would be the first call for funding the Business Plan.

Records Centre
In the absence of Mandy Rudd (LWT) Jenny Scholfield explained LWT's role in its development and felt it is too late to be having a discussion about the Centre's relationship with the Partnership. Chris Lee said that the Centre should sit inside the Partnership's structure, as the service provided by it could be a central part of the Partnership's work. Pete Massini pointed out that one of the advantages of having a constituted Partnership is to be able to tap into funding streams unobtainable to the individual partners. He also mentioned that as the Records Centre needs a structure from which to operate the Partnership could provide such structure, this would also mean that competition for financial resources for both bodies would be avoided. The group decided to send representatives to the next Records Centre meeting to put forward the group's views on the benefits of having an incorporated Records Centre and to discuss the most viable and sustainable development. Also it was decided to hold a Business Plan meeting consecutive with the Records Centre meeting to evaluate the feedback received from the Records Centre Group.
Action: Chris Lee to attend Records Centre meeting.
Action: Chair of Business Plan meeting to produce report. The integration of the Records Centre into the Partnership issue should also be discussed at the next meeting of LWT Council.
Action: Recommendation to be produced for Council. Jenny to discuss how this should be done with Justin Dillon.
Action: William to incorporate changes in the plan and distribute to working group before sending out for wider consultation.

Next Meeting: Wednesday 14th May. 4 pm English Nature

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