Terms of Reference
08 May 2001
13 June 2001
19 June 2002
08 October 2002
25 February 2003
09 March 2003
21 July 2003
13 November 2003


Minutes of May 08, 2001

Present
Emma Robertshaw - LWT
Karen Kemmis-Betty - LWT
Anne Homyer - BTCV
Anne Malville - BTCV
Alex Machin - EN
Esther Collis - LBP

Apologies
Malcolm Whitehead - WWT
Julie Brownbridge - GLA

3. Partnership update
EC outlined the new structure for the Partnership and the meetings timetable

4. Review of last year's work
Last year the group produced the Partnerships communications guidelines and a small sub group helped with event planning
No communication strategy was put together, generally found it difficult to get consensus over communication issues.

5. The Way Forward
General discussion about role of group. There is a need to redefine the purpose of the group now that the first round of action plans have been published.

Three key roles were identified:
1. Provide communication advice for action plan partners e.g. guidelines for press releases, interpretation materials, events etc
2. Provide support and advice in developing BAP related materials
3. Act as reference point for communication materials

Communication Action Plan for coming year
Identify all communication actions for each habitat and species action plans and contact action plan leads re advice available - Action EC
Draw up communication timetable so advice can be given on communication actions - Action EC
Identify all research actions and send list to Universities - Action AM
Update communications guidelines to include press release and interpretation guidelines - Action ER
Develop a BAP publications library - reference list to be circulated to partnership - Action AM
New caption for logo to be developed - Action All
Design a supporters Pledge- to be developed at next meeting

Marketing & Branding issues
To be developed at next meeting Partnership events

EC outlined the coming events for the year. There is a Partnership forum event planned for July. The focus is on the partnership and implementing the action plans. There will also be an AGM in December.

General discussion about aim of day and the need for a communication workshop - EC to provide further details on forum event.

6. Chair for the Group
Chris Skinner (RSPB) has now stepped down as chair. Ann Homyer has now takes her places as the new chair for the communications working group

Date of next meeting
13th June 10.00am at BTCV


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